Commercial remodeling projects are fast phasing, with many companies are investing in growth and modernization. Usually, companies invest in remodeling their establishment to have a better work environment and at the same time attract new potential clients or to help boost their sales. It can be a hectic process for refurbishing a commercial building. Your project manager must ensure that the project stays on schedule and does not exceed the budget despite the challenges. To ensure that your renovation project stays on track, here’s an office renovation checklist to serve as your guide!
Initial Planning Stage
The initial planning stage is the most important part when preparing for your project. In this stage, you carefully plan the initial details of your commercial building renovation, such as determining your budget and hiring the right personnel for the job.
Assess Your Surroundings: Find the time to carefully scout the location of your project. Examine the building by walking through the rooms and hallways and get a good feel of the space. By doing this, you might ignite some great ideas for your renovation project, such as its interior decorations and structures that need improvement. Also, take this time to find out the city’s building codes to avoid costing much money for potential violations.
Plan Your Budget: After assessing your surroundings and your building, it’s time to plan for the budget. Your budget plan should incorporate all of the potential costs such as; the materials, employee salary, project timeline, emergency funds, insurance, and other factors that might affect the overall cost of your project. To achieve a successful budget plan and avoid exceeding the maximum budget, you should do a thorough cost analysis and gather detailed quotes from suppliers, designers, and contractors.
Hire the Right Contractor: One thing to remember is that you should hire a commercial remodeling contractor rather than the usual general contractor. The commercial remodeling contractor is much more knowledgeable and will have a better understanding of commercial construction. Your contractor will be responsible for the successful operation of your project, so you should find the right one that will work well with your preferences. To assess if a commercial contractor is good, here are the signs that you should look for:
Provides proof of license and insurance
It gives realistic cost estimates
Has a previous history of similar projects as yours
Has significant preferences and a clean work record
Has a large production team to get the job done.
Once you filled out all the checklists above, then you’ve successfully found the right contractor for your project!
Pre-Construction Stage
Once finished with the initial planning stage, you are now ready for the fun part of every project. The pre-construction stage is where you get to create the designs, finalize essential contracts, and gather the materials and equipment needed for your project.
Conceptualize Your Renovation Design: When it comes to conceptualizing the renovation design of your commercial building, you should rely on the architect’s ideas and brainstorm on what structures and refurbishing are needed to unleash your establishment’s full potential without worrying about your budget.
Create a Schematic Design: The practicality comes when it’s time to create a schematic design. At this part, you can tone down some of the ideas developed from the conceptual design to stay inside your project’s budget. An experienced architect will be able to offer you your ideal plans while staying within your budget.
Finalize Contracts: You must never forget to finalize and organize your contracts before starting the construction project. When reviewing your contracts, make sure that all roles, payment terms, insurance, and warranty are clear and accurate.
Obtain Proper Equipment and Materials: In gathering your equipment and the materials needed for your construction project, coordinate with your contractor so that they can contact their loyal suppliers to avoid issues on going over the budget. Once everything settles, make sure if your purchase orders match the previously discussed price.
Construction Stage
Now that you’ve successfully finished the two stages, you are ready to begin the construction phase. It might seem simple, but this is the most crucial part of your remodeling project. There should be no room for errors at this point, or it will exceed your planned budget.
Engage With The Current Occupants: It is best to inform the current occupants of the building about the remodeling project to prevent them from getting disturbed or distracted by the loud noises of the equipment. Telling them of your renovation timeline is also a great way to earn the trust of the previous tenants.
Conduct Inspections: To ensure that your renovation meets all safety requirements and building codes, you must conduct a thorough inspection. The foundation of the building, electrical system, and plumbing system will have to go through independent reviews during the construction process to avoid any mishaps. By installing fire-rated access doors and panels to your building, regular inspections will be easily accessible.
Post Construction Stage
The post-construction stage involves a few extra steps, but it is just as beneficial as the previous ones. At this stage, the building must undergo final checkpoints and receive documents to ensure that the newly renovated building is safe and ready to open.
Obtain a Certificate of Substantial Completion: Once everything is settled and ready for the whole operation, you will need to obtain a certificate of substantial completion certifying that the tenants can occupy the space for its purpose and allows the contractors to collect any final payments.
Pass Final Inspection: Before you can open your doors again and reveal your newly renovated commercial building, it must pass one final inspection. If you followed all of the required rules and building construction codes from the previous stages, then there’s no need to worry.
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